Registration and verification
To register please visit pbxpay.com and click on the “Get Started” button (accessible here ).
You will end up on the sign up/log in screen and there you need to select “Sign up”. Enter your email and your password.
If you select a personal account you have to go through the “Know Your Customer” procedure as we need to verify your identity as it is required by the current Anti Money Laundering Law and Regulations.
Firstly please upload your proof of residence. The proof of residence shouldn't be older than 3 months and it should be one of those: bank statement, utility bill, internet/cable TV/house phone line bill, tax return, council tax bill, government issued certification of residence.
We are not able to accept screenshots, mobile phone bills, medical bills, receipts for purchases, insurance statements and similar documents that are not tied to your residence.
Moreover as part of the identity verification please provide photos of your identity document, either National ID card or Passport.
After that you will be requested to provide a selfie of your face, then fill in your personal data, verify your phone number and fill in a simple questionnaire.
More information in the Terms and Conditions
We are a EU entity only therefore we can onboard only residents in the EU (Consumers) and Corporates registered in the EU.
Also If you are from one of these countries, unfortunately we are not allowed to open the account for you. These countries are: Afghanistan, Bahamas, Barbados*, Belarus, Belize, Bolivia, Bosnia and Herzegovina*, Botswana, Burundi, Dem Rep of Congo, Cuba, Guinea Bissau, Haiti, Iran, Iraq, Jamaica*, North Korea, Lebanon**, Libya, Mali, Mauritius, Mongolia, Myanmar, Nicaragua, Panama, Russia*, Somalia, South Sudan, Sudan, Syria, Trinidad and Tobago*, Vanuatu, Venezuela, Yemen, Zimbabwe.
You can apply for pbxpay if you are 18 or more years old.
Registration process is done online and takes only a few minutes. After the registration is completed you can close the window and log back in.
To verify you need to provide your National ID card and a document to verify your address. It can be a bank account statement or a utility bill. It can be either an official online document from the provider or a photo of a paper document. Make sure it corresponds with examples provided.
Your Taxpayer Identification Number (TIN) is an identifying number used for tax reporting purposes. It is up to you if you decide to share this information with us.
- Examples of TIN include:
- France: Numéro Fiscal de Référence (NIF);
- Ireland: Personal Public Service Number (PPS);
- Italy: Codice Fiscale (CF);
- Poland: Numer Identyfikacji Podatkowej albo Powszechny Elektroniczny System Ewidencji Ludnosci (NIP / PESEL);
- Portugal: Número de Identificação Fiscal (NIF);
- Romania: Cod Numeric Personal sau Codul de identificare fiscală (CNP / CIF);
- Spain: Documento Nacional de Identidad / Numero de Identidad de Extranjero (DNI / NIE);
- United States: Social Security Number or Individual Tax Identification Number (SSN or ITIN);
- United Kingdom: National Insurance Number (NI).
You need to take a picture of your documents in order to open a pbxpay account. We collect this information to verify your identity, to secure your account and to reduce fraud. This is a requirement of financial services regulations, and is generally referred to as the ‘Know Your Customer' (KYC)
Yes, signing up for pbxpay is free.
If you would like to update/change your email address linked to your account, you will need to sent us the following: A current Selfie / A colour copy of your ID/Passport and additionally, the email should be sent from your current email address linked to the account.
Simply send us an email to the support team at the email address provided on the website with your new details, alongside a document with proof of the new telephone number / address and we will update your account. You will receive a confirmation once we have updated your account.
No, we're not a bank – we're a business account. We provide an e-money account with a sort code, account number, EUR IBAN and card. This means deposits are not FSCS protected.
However, your money is protected in a ring-fenced account. You can read more about how your money is protected. All the money held in your (enter programme name) account is covered under the FCA safeguarding requirements and the corresponding regulations*. The purpose of safeguarding is to protect and return customer money if a company fails.
*The corresponding regulations refer to Electronic Money Regulations 2011 and Payment Services Regulations 2017. If you want to learn more about these regulations, please visit the FCA website.
A virtual card is a payment card that only exists in a virtual form. You can use it to make purchases online and in-app.
A virtual card has a 16-digit number, an expiry, and a CVV like any normal card.
What is important to know, though, is that your virtual card will be linked to the same account as your physical card.
Funds can be sent to your account via bank transfer. You can use Single Euro Payments Area (SEPA).
We are obliged to cover the fee for you. In this case we can close your account.
We are obliged to cover the fee for you. In this case we can close your account.
Deposits to pbxpay are quite simple. If you want to deposit funds to your pbxpay account or instruct others to send you funds, all you have to do is provide them with your IBAN number and BIC number that you see in your account on the main page and istruct them to send you a SEPA payment.
The process is quite simple. Firstly you need to go to the “Payments section” and click on “Add Payee”, if you haven't already added this payee before. (If you did, you can skip this paragraph). Select the type of the payment. Currently we offer only SEPA payment. Then you get to choose where you want to send your payment and if the receiving party is an individual or a company. After that all you have to do is enter his banking details. Beneficiary name, IBAN and BIC number.
To execute the payment please click on “Add Payment” Choose a payee and simple enter the amount of EUR you want send, write a short Reference, confirm everything is correct and click “”Submit”
You need to know where you are sending the money (to what country) and if the receiving party is an individual or a company. You also need to enter basic banking details. Beneficiary name, IBAN and BIC number.
Your transfer is considered complete from our side when the money arrives at the beneficiary's bank. From there, we predict when the bank will process and credit the money. Remember, this is an estimation, not a guarantee.
There may be exceptional cases in which the transfer might take slightly longer than usual to reach your beneficiary:
- Some banks and payment schemes don't process transfers during weekends and bank holidays.
- Some banks may take a longer time to process transfers.
- Most banks cannot process transfers with incorrect beneficiary details, such as account number, IBAN or card number typos.
- All banks and payment service providers are required to run checks on your payments to comply with regulations, which may cause delays.
There are numerous reasons for this to happen:
The most common are:
- Exceeding transfer limits you can check those out HERE https://www.pbxpay.com/files/personal-fees-limits-en.pdf - link to fees and limits.
- Incorrect recipient details.
- The beneficiary bank may have rejected the transfer if the recipient account details don’t match.
- Recipient account closed.
- The account you’re paying to may not be able to accept certain types of transfer (i.e SWIFT or SEPA) or may have been closed at the beneficiary bank end. To make sure this won’t happen, make sure that you keep your recipient account details up to date.
- Insufficient funds.
Please double-check that you have sufficient funds in the currency that you wish to transfer. Transfers may also be declined if you’re trying to send money to an unsupported merchant. If you’re still having trouble making a transfer, please send us a message, and we will be happy to help.
Once your transfer is submitted, it can’t be cancelled, so make sure you keep your recipient account details up to date.
Please note that the majority of transfer types we process can't be reversed. Under some circumstances, we may attempt to recall it, however a successful outcome depends on the beneficiary bank's cooperation. We can assure you that we'll do our best to solve this for you as soon as possible.
As a regulated financial institution, pbxpay is not allowed to provide payment services to certain countries, banks, and entities. We're also unable to process payments to high-risk merchants.
It usually takes 1-3 business days for a payment to reach your account.
- Determine whether the expected timeframe has already passed.
- Different transfer types have different processing times and factors like weekends or extra checks can affect this. It usually takes 1-3 days for a SEPA payment to reach your account. International payments can take a little longer.
- Determine whether the correct details were used.
- Check if the details on the transfer confirmation* (or payment receipt) match your account details for a particular transfer type in the app (watch for typos). Also check whether the correct transfer type was used, either SEPA or international or international (cross-border) typically referred to as ‘SWIFT’.
- If the details don’t match, then the transfer likely went back to the sender. Check with the sending bank if the transfer has been returned.
- Ask the sending bank to locate the transfer.
- The sending bank is usually best suited to help find a missing transfer. The sending bank can attempt to ‘trace’ (a banking term for ‘locate’) the transfer which can determine where the transfer is located.
- Ask us to help locate the transfer.
- Contact us and we will try to help you as much as we can.
Due to compliance reasons, we're unable to accept deposits by transfer from certain sources. This includes certain countries, banks, and entities.
You can find it on the main page of your pbxpay account in a big blue box.
Please make sure you have activated the card. If yes, please check that
- You have not accidentally blocked your card in the pbxpay application.
- All of your card details have been entered correctly: PIN/ CVC/ expiry date.
- Your card is not physically damaged.
Please review the failed transaction in the app for more accurate information about your contactless payment. In general, contactless payments can be declined for the following reasons:
- Card was not activated with chip and PIN prior to making a contactless payment.
If you've never made an in-store payment with your card, you need to make a payment using chip and PIN code in order to activate the contactless feature.
- Contactless option is disabled in card's security settings in the application.
- Contactless limit is exceeded.
You can reset it by making a chip & PIN transaction with your card. After that, you'll be able to continue using contactless until the next reset is needed.
We unfortunately do not offer this functionality yet.
A card payment is completed in two parts:
- At the time of purchase, we deduct the money from your available balance and hold onto it for the merchant (seller) to collect, creating a “pending” transaction.
- A few days later, the merchant collects the money and “completes” the payment.
We need to allow some time for merchants to “complete” a card payment. If a merchant does not collect the money within their timeframe (generally 8 to 16 days), we release the money back to your account.
Some of the most common reasons resulting in your pbxpay card being declined are:
- Entering the wrong PIN/ expiration date/CVC.
- Declines due to exceeding incorrect PIN/CVC tries or certain payment types (swipe, contactless) being disabled in your security settings.
- Your card has been frozen (blocked) You can unblock your card in the pbxpay back office account.
- Issues with 3DS verification for online payments.
- Transactions declined by our automated security system.
If you don't know why you were charged by a particular merchant, follow these steps to check if you could have been charged correctly based on your previous payments:
- If you don't recognise the merchant’s name, please open the 'Transactions' list and search it there. This will show if there were any payments made to them in the past and might help you recall the merchant;
- If you've made any transactions to this merchant in the past, this means your card details were provided to them, and they might be charging you by mistake. We would advise you to contact the merchant to understand what might be happening;
- If you previously linked the card, but you never bought anything (Free Trial, Subscriptions, etc), please contact the merchant to find out if this charge could be a mistake on their end.
If you still don't recognise the payment, and you're concerned that your card has been compromised, please contact us immediatelly.
Merchants may charge you an additional fee if you choose to pay by card. This fee is defined by the merchant; there could also be a fee connected to currency exchange on the merchant's side.
When you add a new card to a payment service like PayPal, Google or Apple Pay, they sometimes make a small test transaction to verify your card details. These transactions are usually reverted immediately, but sometimes it might take up to 8 days for the funds to be returned.
A transaction is reverted if a merchant (seller) decided to cancel a payment, or if they didn't claim the funds within their allocated time.
This means that the payment was cancelled, and the funds were released back to your available balance. To find out why, please contact the merchant directly.
If a payment was declined, but does not appear in your transaction history, it usually means that the merchant is having trouble processing the payment.
Try making the payment using a different method: chip and pin instead of contactless, or try Google/Apple Pay. For online payments, try completing the payment with a different pbxpay card.
- Billing address not entered correctly
Some websites ask for a billing address as part of the checkout process — always make sure you enter this exactly as it appears in the pbxpay app.
- Payment not confirmed in TXT
The card will be delivered by mail.
Virtual cards are like regular bank cards, but you won't receive a physical copy and the card details can only be accessed securely via the app. Once the card is generated, the virtual card is ready to use immediately.
You can use the card details to make payments online or over the phone.
- Some of the most common reasons for withdrawals are:
- Insufficient funds.
- Incorrect PIN entry.
- Monthly spending limit exceeded.
- Card blocked.
If an ATM withdrawal transaction is reverted, it means that the transaction was cancelled and the funds were released back to your available balance.This can happen if the ATM provider decided to cancel a payment, or if they didn't claim the funds within their allocated time.
To find out why, please contact the ATM provider directly.
Refunds and chargebacks
I would like a refund for something I bought. If you're unsatisfied with the goods or services you paid for, or were charged an incorrect amount, please contact the merchant directly to request a full or partial refund.
A pending refund means that the merchant has prepared a refund but hasn't completed it yet. As soon as they do, we add the amount to your available balance.
Unfortunately, we can't speed this up, as it fully depends on the merchant and their bank.